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FERPA Parent Request for Educational Records

FERPA Rights

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. Under FERPA, you and your student have certain rights regarding these records:

  • Inspect and review the student's education records;
  • Seek amendment of the student's education records that the parent/legal guardian or eligible student believes to be inaccurate, misleading, or otherwise in violation of the student's privacy rights;
  • Consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that state or federal regulations authorize disclosure without consent; and
  • File a complaint with the United States Department of Education under 34 C.F.R §§ 99.63 and 99.64 concerning alleged failure by the District to comply with the requirements of FERPA and its implementing regulations.

Annual notification of FERPA rights is included in the STEDY Student & Parent Handbook, which is posted on the district website for parent and stakeholder access. For the 2025–26 school year, parents will acknowledge receipt of FERPA rights notification during orientation on July 28, 2025.

Parent Request for Educational Records

Southwest Technical Education District of Yuma values being transparent with our families, for parents and legal guardians who need to fill out a Parent Request for Educational Records form, Policy © 5-303 Student Records. Please complete the requisite form and follow the steps below.  

  • The form must be printed, completed, and submitted in person to the district office (899 E Plaza Circle).
  • A valid government-issued identification will be required to verify that you are the parent or legal guardian of the student for whom records are requested.
  • Requests will be fulfilled within 10 calendar days.
  • You will be notified via the phone number you provided when the records are available.
  • You will pick up the requested records at the district office.
  • A valid government-issued identification will be required to release the records. 

Procedure © 5-303.A Student Records - Annual Notification of Rights

Procedure © 5-303.B Student Records - Directory Information

Educational Records Request Form

Parents' Right to Know

Following the Elementary and Secondary Act (ESEA), parents have the right to request information regarding the professional qualifications of their child's teacher.  Specifically, parents can request the following:

  • Whether the teacher has met state qualification and licensing criteria for the grade levels and subject areas in which the teacher provides instruction.
  • Whether the teacher is teaching under emergency or substitute status.
  • The baccalaureate degree major of the teacher and any other graduate certification or degree held by the teacher, and the field of discipline of the certification or degree.
  • Whether the child is provided services by paraprofessionals and, if so, their qualifications.

ADE Parental Rights Handbook